Why go paperless?

Despite the hype about digital transformation and digital disruption, a lot of industries still use a ton of paper and stick to cumbersome document processing workflows.

Printing every time and needing a signature is expensive, time-consuming, and just kind of a pain to manage. So what can you do instead?

Here is where digital signatures come into play. Using digital signatures allows you to keep your files electronic throughout the entire process, saving you significant time, money, and resources.

  • Traditional sign process

  • Digital sign process

What are the levels of assurance in Electronic Signatures under eIDAS?

Regulations such as eIDAS have developed their own eSignature classifications based on trust and assurance. These terms signify the level of assurance provided by different types of signatures as specified by the goals of the regulation.

  • Basically, you can sign a document simply by scanning your signature or digitally ticking a box in a document. Firstly, there is no way to tell with absolute certainty that the file/document hasn’t been tampered with, and secondly, there is no way of knowing the true identity of the person who has signed the document. These concerns are where the following classifications come in.

  • Under eIDAS, an advanced electronic signature must meet the following requirements:

    1. Be uniquely linked to the signatory
    2. Be capable of identifying the signatory
    3. Be created using electronic signature creation data that the signatory can, with a high level of confidence, use under his sole control.
    4. Be linked to the data signed in such a way that any subsequent change in the data is detectable

    In order to satisfy all of the above, you can use digital signatures based on PKI. Digital signatures are applied with a Digital Certificate, which is like an electronic version of a passport or driver’s license that is only issued after thorough verification of your identity by a trusted third party (called a Certificate Authority or CA).

  • A qualified electronic signature is:
    An advanced electronic signature that is created by a qualified signature creation device and which is based on a qualified certificate for electronic signatures.

How to enable digital signatures

Two deployment options

Cloud

Use a Qualified Signature Creation Device in the form of HSM which is securely placed on the Trusted Service Provider infrastructure and expose the services to allow a digital signature in the cloud.

On-premise

Use the default Qualified Signature Creation Device such as a smart card or USB token to create AdES or QES

Key features for cloud implementation

  • Customer mobility

    No need for a customer to visit the physical location in order to sign contracts with a Bank or any other company. Users are able to sign documents from any location, as the e-document signing application is always available on the Internet.

  • Cost reduction

    The cost of providing each end user with secure devices (and readers) is often too high for most business applications where a large number of users are involved.

  • More time for customers

    The time organizations need to spend on handling issues with third party applications, service desk calls and all other logistic requirements is not insignificant. If there are no applications to be installed, clients will not have any problems.

  • Enhanced usability

    No need for Smart Cards, Smart Card readers or any additional software to be installed on clients’ computers.

  • Browser- and OS-independent

    Client platform-independent, all modern web browsers are supported, suitable for personal computers, Smart Phones/Tablets, Windows, MAC or Linux Operating systems.

  • Zero footprint

    Documents are signed without a need for pre-installing any document signing software. Documents are uploaded on RDS, signed online, and, if necessary, they can be downloaded upon signing.

On-premise

Use the default Qualified Signature Creation Device such as a smart card or USB token to create AdES or QES

Key features for on-premise implementation

  • Ease of deployment

    Keep signing processes and procedures inside your organization (a solution that works locally)

  • Sign anytime anywhere

    A responsive web application for uploading documents that need to be signed allows you to sign your documents on virtually any device with a soft certificate

  • Bulk signing

    The solution allows for signing multiple documents at a glance

  • Multi-platform

    Deploy your signing solution on any of the newer OS versions and open it in any browser

  • Conforming to eIDAS regulation

    SecureSign or Remote Digital Signature creates long-term advanced signatures which contain all the embedded evidence to prove who, why, when and what has been signed.

digital signature on premise

Examples use cases

  • Frictionless digital onboarding – banking sector

    Use of Advanced Electronic Signature as the last step in a fully digital, seamless and well-orchestrated customer onboarding journey

  • Lowering the paperwork burden – health sector

    Striving towards paperless hospitals – reduce paperwork handling costs in medical institutions

  • Digital transformation in cities, municipalities and counties

    Deliver digital transformation of local government entities for document processing

  • Supporting the insurance salesforce – optimize door-to-door contracting

    Streamline the door-to-door sales process for contracting insurance policies